The deadline for the Annual Audit in China is on 31 May. Although it seems there is still a long time until the deadline is due, there is an incredibly huge amount of work, which needs to be done before the annual audit reports can be handed in.
There are three reasons for not underestimating the time needed when preparing the annual audit and all required documents. First of all, the Chinese Tax Bureau takes the deadline serious and will not make any exceptions. Companies which cannot manage to hand in their audit report in time will definitely face fines. Second, the preparation of all documents is a very time-consuming task. Finally, the company has to assign an authorized CPA firm in advance to prepare and finish the annual audit report.
Law requires that the audit has to be done by a Certified Public Accountant (CPA) in order to ensure the compliance of all tax regulations. This can be seen as an advantage for both – the Tax Bureau as well as the company itself, since not being in compliance will result in penalties. The amount of the fines lies between 10,000 and 30,000 RMB for ROs and goes up to 200,000RMB for WFOEs. The second advantage of this requirement is the ensured tax efficiency for the company.
Types of Audits
There are 3 different audit reports that have to be filled:
1) Statutory Annual Audit
2) Annual Foreign Currency Audit
3) Annual Tax Audit & Clearance
Statutory Annual Audit
This is the general audit for which balance sheet, income statement and cash flow statement, prepared according to Chinese GAAP, are necessary. To simplify and shorten the whole audit process, it is recommended to maintain a proper bookkeeping throughout the year.
Annual Foreign Currency Audit
This special audit is for the State Administration of Foreign Exchange (SAFE). Within this report the Foreign Investor’s Equity is displayed and analysed. However this currency audit can be filed by the enterprise itself. It is not necessary to get it done by an authorized CPA firm. However, Special Foreign Exchange regulations for this document apply.
Annual Tax Audit & Clearance
The purpose of this audit is to compute the taxable profit based on the company’s turnover and cost. This also includes a separate corporate income tax audit report for companies who generate more than 30,000,000 RMB turnover, more than 100,000 RMB losses or want to use the previous carry forwarded loss for the current year.
Why audit is so important
- Review whether a company is abiding by the regulatory related guidelines or not
- If rules are violated, the auditor determines the cause and recommends ways to prevent future deviations
- Reaching a conclusion that an outcome complies or does not comply with a standard is not necessarily simple, especially in domains governed by complex regulations (e.g. occupational health and safety, environmental, employment practices, health care, insurance, government grants and contracts, employee pensions and benefits, tax etc.)
- Ensure that reimbursements were reasonable, allowable, and properly documented in accordance with regulations
- Examine the company’s investment portfolio to assess whether maximum maturity, foreign investments, degree of diversification, and credit ratings of issuers conform to board mandated investment policies
- Review company practices for compliance with the Labor Law
- Provide annual certification, prepared by a certified public accountant, that a company has followed debt covenant requirements
- Determine whether cost accounting practices meet accounting standards
- Evaluate whether the company is properly withholding and remitting income, social security, and Medicare contributions
Although the annual audit seems like a burden, one should rather think of it as a “company health check”. The reports reveal the company’s performance and can be used to analyse the internal structure in regard to cost and tax efficiency.
ECOVIS Beijing is a consultancy for accounting, tax, audit, and legal advisory. Our accounting team has a decade-long experience in assisting foreign companies in bookkeeping and compliance. We do also offer the online accounting tool MEGI to provide you even with more transparency and control over your company’s finances. If you have questions, please contact: firstname.lastname@example.org
Grace Shi is a partner at ECOVIS Beijing China. She has over 12 years of experience in accounting, auditing, and tax advisory services in both international accounting firms and large Chinese corporations. She has an international MBA and a US Global Finance Master’s degree. Since 2001, she is a Chinese Certified Public Accountant (CPA) and, since 2002, a Chinese Certified Taxation Agent (CTA). Mrs. Shi is one of the founders of ECOVIS R&G Consulting Ltd. (Beijing). She has perfect skills in written and spoken English and Chinese. For more information, please contact: email@example.com
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